NOTE: All general business meetings are open to Quelab members and members of the public. Attendance is encouraged! Please bring a potluck item to share.
Date: 5 January 2014
1. Agenda Review 2. Ground Rules 3. Old and New Business
5. Reports (5 minutes max)
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meeting started at 5:14 Greg, Walter, Adric, Aaron, Ray (boardmembers here), jason, john, john, addie, morgain, alfred, karrrl, juli, jeremy, sherie, charel, and a few others. (19 in all)
Ground rules were mentioned, we asked around to see who saw the agenda, and we went over the new bylaws.
13 out of 15 members voted up for adopting the bylaws, 2 abstained, we declared it as passing, but noted we will need proxy votes to meet 70% membership quorum. now that its official.
Voting on the cards on the wall is brought up, rules were everyone gets 1/3 the votes.
we worked through almost all the cards, until ther last 3 ops lists, and then i took a break.
back in session 6:40
we finished the cards,
Read Geoffs, email, we are awaiting indigogo and unitedway moneys, we are in the red now, awaiting those checks. will cut and paste report from email here….
Sender: email@example.com Received: by 10.216.182.199 with HTTP; Sun, 5 Jan 2014 16:16:51 -0800 (PST) Date: Sun, 5 Jan 2014 17:16:51 -0700 Subject: Re: board meeting? From: Geoff Nicholson Demonsthenes@meme-complex.com Cc: Quelab firstname.lastname@example.org
Report is as follows:
The Indiegogo check is in the mail from the SpaceFed; I believe it will be for $4792 (less Indiegogo and SpaceFed fees). Should be here already, if not first thing next week. We've also due a year's worth of payroll deductions through the United Way, which is also in the mail. We are broke, without the Indiegogo money, however. After paying the rent for January, we have 1200 in the bank, and our rent is $1680. Our rent goes up in May to $1780.
We have 30 members, and we need 18 more to be in the black… but I would prefer 25 because I still cannot forecast the electrical bill. The Gas bill from Blackout's tenure was about $70/month which isn't too bad. I don't know if they had the heaters on then, but I'm estimating 75 for both gas and electric.
Finally, reporting. I will have a 2013 Annual Report done by Feburary. Also, I am in the process of getting us our Occupancy Permit. This requires a City Business License, which requires a State Tax ID. I am also in the process of getting us a listing with the Attorney General, as we do not qualify as a 'traditional educational institution' (ie with a fixed curriculum) and therefore are not exempt from registering as a charity in the State of New Mexico.
3dprinting report, $0.20 per gram printing costs, will have its own cashbox. working on finalizing how to do job payments (if it needs design or work).
meeting broke, with the notice there will be an email announcement of the upcoming board meeting, (before end of month)