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08-05-2012-general [2015/02/02 05:20] (current)
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 +====== August Meeting Agenda: ======
 +
 +NOTE:All meetings are open to Quelab members and members of the public. ​ Attendance is encouraged!\\
 +Date:05 August 2012\\
 +Time:​4:​30-6:​00 p.m. MT
 +
 +==== PIZZA! ====
 +
 +==== Ground Rules ====
 +
 +==== Ice Breaker ====
 +
 +==== Agenda Review: ====
 +
 +Reports
 +
 +    * Treasurer'​s report (Geoff)
 +    * School Factory Conference Call (Greg)
 +    * hack-a-day visit and video (Walter/​Adric)
 +    * Task Forces
 +      * <​del>​Sponsored Membership contest (Adric)</​del>​
 +      * ABQ Maker Faire (Charel)
 +      * Lab Canteen (Ray)
 +    * Space Balloon project (Greg)
 +    * [new]Calendar review (Addie/​Walter)?​
 +
 +Old business:
 +
 +    * Board membership discussion, (including presidential duties)
 +    * Membership communication methods
 +    * Review of strategic planning priorities: [[:​11-6-2011-Strategic planning|11-6-2011-Strategic planning]]
 +    * monthly event themes
 +
 +New Business
 +
 +    * Membership Structure discussion
 +      * Adjusting Membership Fees for Online Processing
 +      * "​Friends Of" punch card idea
 +      * Liability Waiver Database
 +    * Monthly Events Discussion - classes/​workshops vs "​show-tell"​ events
 +    * Membership project: Quelab Signage
 +
 +----
 +
 +Notes:
 +
 +Opening meeting, 4:48,  ray, charel, greg, dakota, ​ aaron, adric, geoff, john, alfred, terri, craig, ​ in attendance (walter ​ and bandit expected sometime.
 +
 +Ground rules were read.
 +
 +ice breaker, (name, Describe what you would make a  sign for quelab), ​ metal sign, roughed out wood,  and tools, ​ hack this  stuff, ​ interactive sign/art sign, neon and elwire, ​  Zia Q based sign with crossed bones.
 +
 +(walter and addie arrived about 4:55).
 +
 +Old business, Treasurer report, ​ 21/​22members, ​  in the black, but a little in the red  for insurance payments. (could take a year to pay back,  or if anyone ​ wants to donate to help it would be welcome
 +
 +School Factory conference call, Greg,  What do spaces want out of fiscal sponsorship/​group exemptions.
 +
 +Hackaday Caleb Kraft visit was great. ​ he says we need to post more!
 +
 +Mini makerfaire. ​ another presenter Collective of NM  etsy folks, ​ Tech booth #2 (38'​x70'​) will be Quelab. setup sat  afternoon, there will be security. ​ Intel came forward with $2500 for  supplies. (need to talk to charel in a week or so about other groups ​ that may be in the same tech tent. Thursday maker faire planning ​ meetings. 6:30-8:30 at quelab
 +
 +lab canteen, project is on hiatus, ​ aaron, will look  into making a starter honor system drawer, ​ need procedures for  adding/​removing and a log book, greg wants to discuss more,
 +
 +Balloon project, ​ ran out of helium, ​ looking at possible use of hydrogen, ​ next launch probably after maker faire.
 +
 +Calendar review, ​ addie will work on getting better ​ planned, october we have a booth for one of the glow nights. Balloon ​ fiesta needs a meeting group, Ignite! ​ vote for our talks!
 +
 +Solar jars were a success, ​ if you have talks or  classes talk to dakota for an option to do a workshop there will be a  sheet up, and a wiki area.
 +
 +Event planning meeting tueday during hacknight.
 +
 +Old Business, ​ board positions, ​ do we refill any  missing, go up or go down,   Each board member needs to write a  paragraph about what they do. by 2 weeks(19th of august) ​ want to have a  meeting then.
 +
 +Member communication methods, (3 lists? example ​ announce/​main/​noise), ​ more linking about forum posts on other sources ​ like, facebook, ​ forum links and facebook, in a signature. ​  wiki is  also.
 +
 +Review Strategic planning review read the list and get back next month (prep for 2013!)
 +
 +Monthly event planning meeting be tuesday 7th during early hacknight
 +
 +New Business: ​ Geoff Membership structure, ​  "​Friends of Quelab"​ member level. ​ $20 punch card,  also member cards with
 +
 +    * tracking whos here when
 +    * getting options for not full members
 +    * cards as free advertizing
 +    * waver is part of the card
 +
 +This can be implemented by stages, friends cards first, ​ Raised ink is a fine security measure.
 +
 +May need to raise rates a bit, due to the paypal tax  (1.32 per membership),​ square is only 90c but not re-occurring. amazon ​ no-longer is free for non profits.
 +
 +We ok with raising prices? ​ bump it up to 40?  with  the $20 friends membership option? ​  ​Family group price adult membership ​ then a fee per kids. how about other folks under the same roof?  Membership planning meeting, (values/​benefits/​structure) ​ Meet with  geoff morgain greg charel and adric if interested
 +
 +small classes, rather than bigger event nights. most of the time.
 +
 +Addie proclaims a, we have a table at Ignite. ​ we need to plan for that ASAP!
 +
 +monthly potlucks good idea, alfred will plan next one.
 +
 +meeting ended 6:37pm)
 +
 +----
 +
 +Actionable items Extracted from notes above.
 +
 +Everybody: ​ Vote for ignite-nm.com talks
 +
 +Everybody: ​ Figure out what to put on the table at Ignite!
 +
 +Everybody: ​ Event planning meeting Tuesday 8/7/12 during early hacknight)
 +
 +Everybody: ​ Review [[:​11-6-2011-Strategic planning|11-6-2011-Strategic planning]] & report back next meeting
 +
 +Charel: ​ Add maker faire meetings to calendar, Thursdays 6:30-8:30 @Quelab
 +
 +Aaron & Greg: Meet up to talk about what would be acceptable start for the canteen
 +
 +Adric: Make progress on Stone grant Adric: add a signature to the tinyletter and the members mail list signature announcing forums and facebook
 +
 +Boardmembers:​ write up a paragraph and email in about  what your percieved duties are/should be, due by Aug 19th, meeting will  be held during hacknight to discuss.
 +
 +Geoff: Outline new membership structure, looking at  implementation steps, and pitfalls. Geoff, Morgain, Charel, Greg and  Adric interested in discussing ideas
 +
 +Dakota: start/​Started a signup sheet for classes.