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12-08-2013_general [2015/02/02 05:20] (current)
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 +====== December Planning Meeting Agenda: ======
  
 +
 +
 +**NOTE:** All general business meetings are open to Quelab members and members of the public. Attendance is encouraged! Please bring a potluck item to share.
 +
 +Date: 8 December 2013
 +
 +Time:
 +
 +  * 4:30 pm Volunteer Appreciation Pot Luck Social
 +  * 4:55 pm 5 min of fame (Name - if known)
 +  * 5:00 pm General Business Meeting:
 +  * 7:00 pm Open Hacknight ​
 +
 +(3 min) 1. Agenda Review (Greg)
 +
 +(2 min) 2. Ground Rules ()
 +
 +(10min) 3. Icebreaker: "What is your official or unofficial role at Quelab?"​
 +
 +(6 min) 4. Bylaws (Walter)
 +
 +(4 min) 5. Calendar Review (?)
 +
 +  * 2013:
 +    * ?? Holiday member'​s social event ??
 +    * ?? Techmas ??
 +    * ?? Last Saturday "open house" ?? 
 +  * 2014:
 +    * 05 Jan - General business meeting
 +    * ?? Jan - Annual elections
 +    * 25 Jan - Last Saturday "open House" ??
 +    * ?? Mar - Quelab grand opening event ?? 
 +
 +6. Strategic Planning and Visioning Process for 2014 (Greg)
 +This will be the same/​similar to what we did one year ago. For a memory refresher, check out last year's agenda/​minutes (click here for "part 1"... click here for "part 2"). I will actually reference last year's plan several times so it's probably a good idea to go take a look. Just sayin.
 +
 +  * Step 1. (45 min) Year in Review - "​Around the room"
 +    * "​Describe your favorite Quelab moment of 2013."
 +    * "What keeps you motivated when things get difficult?"​
 +    * "What is one thing you'd like to see Quelab continue in 2014?" ​
 +  * Step 2. (1 hr) Cardstorming on the big white wall- "ALL the Things?​!"​
 +    * Review Cards from 2013 (change-jettison-keep)
 +  * Create a complete To Do list for Quelab in 2014, not personal projects but Quelab projects. ​
 +
 +
 +<break break> Then in January...
 +
 +  * Step 3. (55 min) Sorting Hat - "​Multivoting"​
 +    * Review groups of cards for category names
 +  * Determine Quelab members'​ priorities ​
 +
 +  * Step 4. (35 min) Plan the "Next Steps"
 +    * Assign categories to a responsible entity
 +    * Determine which (if any) tasks can receive Quelab funding
 +  * Are there specific time frames for any of these categories or activities? ​
 +
 +NOTE: All of the above activities will not necessarily get completed during the December general business meeting. Please join us again in January to finish up where we left off. Thanks!
 +
 +<--back to Meetings
 +
 +Notes:
 +
 +Meeting starts at:5:12pm 24 people in attendance: including all board members Adric, Geoff, Greg, Ray, Bandit, Aaron.
 +
 +Meeting overview made. Ground Rules Read.
 +
 +Walter announced the Bylaws, there will be a big meeting/​vote in January. and then a board election after. Deadline for the comments is December 30th
 +
 +Calendar ewview, :
 +
 +  * adric wants to do a hand drawn holograms event perhaps on the 22nd
 +  * FTC will want to meet to do some robots,
 +  * January 5th is the enxt members meeting
 +  * January board vote
 +  * February 8th FTC Scrimmage
 +  * March sometime for the grand opening, ​
 +
 +Strategic Planning Filled in 3 boards of,
 +
 +  * What do you want to see continue in 2014
 +  * What keeps you motivated
 +  * your favorite quelab moments ​
 +
 +Card Planing, folks will shout out ideas for stuff to do: 108 cards got posed on the wall.
 +
 +Meeting ended 7:12pm
 +
 +Photos of the wall chaarts and notecards can be seen here, http://​www.flickr.com/​photos/​quelabnm/​tags/​120813/​
 +Transcribed Flipchart notes:
 +
 +Describe your favorite Quelab moment of 2013.
 +
 +December Planning Meeting Agenda:
 +
 +
 +NOTE: All general business meetings are open to Quelab members and members of the public. Attendance is encouraged! Please bring a potluck item to share.
 +
 +Date: 8 December 2013
 +
 +Time:
 +
 +  * 4:30 pm Volunteer Appreciation Pot Luck Social
 +  * 4:55 pm 5 min of fame (Name - if known)
 +  * 5:00 pm General Business Meeting:
 +  * 7:00 pm Open Hacknight ​
 +
 +(3 min) 1. Agenda Review (Greg)
 +
 +(2 min) 2. Ground Rules ()
 +
 +(10min) 3. Icebreaker: "What is your official or unofficial role at Quelab?"​
 +
 +(6 min) 4. Bylaws (Walter)
 +
 +(4 min) 5. Calendar Review'''​ (?)
 +
 +  * 2013:
 +  *   * ?? Holiday member'​s social event ??
 +  *   * ?? Techmas ??
 +  *   * ?? Last Saturday "open house" ?? 
 +  * 2014:
 +  *   * 05 Jan - General business meeting
 +  *   * ?? Jan - Annual elections
 +  *   * 25 Jan - Last Saturday "open House" ??
 +  *   * ?? Mar - Quelab grand opening event ?? 
 +
 +
 +6. Strategic Planning and Visioning Process for 2014 (Greg)
 +This will be the same/​similar to what we did one year ago. For a memory refresher, check out last year's agenda/​minutes (click here for "part 1"... click here for "part 2"). I will actually reference last year's plan several times so it's probably a good idea to go take a look. Just sayin.
 +
 +  * Step 1. (45 min) Year in Review - "​Around the room"
 +  *   * "​Describe your favorite Quelab moment of 2013."
 +  *   * "What keeps you motivated when things get difficult?"​
 +  *   * "What is one thing you'd like to see Quelab continue in 2014?" ​
 +  * Step 2. (1 hr) Cardstorming on the big white wall- "ALL the Things?​!"​
 +  *   * Review Cards from 2013 (change-jettison-keep)
 +  *   * Create a complete To Do list for Quelab in 2014, not personal projects but Quelab projects. ​
 +
 +
 +<break break> Then in January...
 +
 +* Step 3. (55 min) Sorting Hat - "​Multivoting"​
 +
 +  *   * Review groups of cards for category names
 +  *   * Determine Quelab members'​ priorities ​
 +
 +  * Step 4. (35 min) Plan the "Next Steps"
 +  *   * Assign categories to a responsible entity
 +  *   * Determine which (if any) tasks can receive Quelab funding
 +  *   * Are there specific time frames for any of these categories or activities? ​
 +
 +NOTE: All of the above activities will not necessarily get completed during the December general business meeting. Please join us again in January to finish up where we left off. Thanks!
 +
 +<--back to Meetings
 +
 +Notes:
 +
 +Meeting starts at:5:12pm 24 people in attendance: including all board members Adric, Geoff, Greg, Ray, Bandit, Aaron.
 +
 +Meeting overview made. Ground Rules Read.
 +
 +Walter announced the Bylaws, there will be a big meeting/​vote in January. and then a board election after. Deadline for the comments is December 30th
 +
 +Calendar ewview, :
 +
 +  * adric wants to do a hand drawn holograms event perhaps on the 22nd
 +  * FTC will want to meet to do some robots,
 +  * January 5th is the enxt members meeting
 +  * January board vote
 +  * February 8th FTC Scrimmage
 +  * March sometime for the grand opening, ​
 +
 +Strategic Planning Filled in 3 boards of,
 +
 +  * What do you want to see continue in 2014
 +  * What keeps you motivated
 +  * your favorite quelab moments ​
 +
 +Card Planing, folks will shout out ideas for stuff to do: 108 cards got posed on the wall.
 +
 +Meeting ended 7:12pm
 +
 +Photos of the wall chaarts and notecards can be seen here, http://​www.flickr.com/​photos/​quelabnm/​tags/​120813/​
 +Transcribed Flipchart notes:
 +
 +Describe your favorite Quelab moment of 2013.
 +
 +  * Moving out of 112 2nd St, into a bigger space.
 +  * Successful and ontime completion of the Artemis project for ACE
 +  * Increased usage of the Quelab space and additional energy
 +  * Working 3-D Printer
 +  * Signing the 680 Haines lease
 +  * Completion of 2 successful Indiegogo campaigns!
 +  * Destruction of rooms 22-23. ​
 +
 +What keeps you motivated when the going gets tough?
 +
 +  * 3-D Printers
 +  * Successful marketing materials reminding members of the hackerspace capabilities.
 +  * The community, people here.
 +  * Addition of pot-luck events with business meetings.
 +  * Having a space with stuff/​projects to show for our work.
 +  * The energy and enthusiasm of new people.
 +  * Recognition of strangers
 +  * "​Let'​s do it" attitude of finding/​having the big space.
 +  * Group collaboration,​ sucess of programs for both youth and adults.
 +  * Teaching soldering at ABQ mini-maker faire. ​
 +
 +What do you want to see Quelab continue in 2014?
 +
 +  * Succesful Indiegogo fundraiser campaign
 +  * Partnerships with outside groups
 +  * Maintain the tight-knit community (small group) feel.
 +  * 3-D printing
 +  * Being "​find-able"​
 +  * Advanced and closer coordination with ABQ Mini maker fair
 +  * Synergy of Quelab & MMF
 +  * High-altitude balloon (Space Chili)
 +  * Keep 680 Haines space open and operating.
 +  * 24-hr access
 +  * Asking and answering dumb questions.
 +  * Group projects
 +  * Increased usage of the space
 +  * Grow the membership
 +  * Parent & child classes
 +  * Continue youth outreach ​
 +
 +Quelab To Do cards, complete and unfiltered list:
 +
 +  * RF ID access control & tool lockout system
 +  * New member kit and orientation
 +  * Arduino workshop
 +  * Regularly occurring activities
 +  * Be a resource for local business
 +  * Fix the doors
 +  * Soap making
 +  * Collaboration with robotics community
 +  * Host a bit-coin meetup
 +  * Equipment Training & Certification,​ with curriculum and enforcement
 +  * Wood working
 +  * Blog updates and project documentation
 +  * Quilting bee
 +  * Artemis 2.0
 +  * Adding more machine tools to the workshop
 +  * Networking with other hackerspaces
 +  * Automation of the space
 +  * update the Hacker/​maker meetup page and host more events
 +  * AV jukebox
 +  * Screen printing
 +  * Host a repair cafe, or fix-it event
 +  * Open source spaceflight development projects
 +  * LASER CUTTER!
 +  * Build and race remote control helicopters
 +  * Hold a series of classes about combining Art and Science (STEAM)
 +  * Swap-a-rama-rama
 +  * Regular updates to all social media pages
 +  * Empower the membership
 +  * Hold maker meetups
 +  * Applied science and math classes
 +  * Build a hidden bookshelf door to room 23
 +  * Cooking projects
 +  * Raspberry Pi classes
 +  * Document operating procedures, member'​s "​manual"​
 +  * Broader crafting projects and ideas
 +  * Our own Quelab stickers and passport
 +  * Manage the mess
 +  * Zinc plates art project (printing, framed art, TBD)
 +  * Indiegogo/​fundraising campaigns
 +  * Member field trips
 +  * Zombie survival training (First aid) class
 +  * "​Saturday afternoon workshop series"​
 +  * Plastic recycling for 3-D printing
 +  * Tardis door from room 49 into room 8
 +  * Formal membership cards (from Lobo)
 +  * Hackerscouts
 +  * Build membership
 +  * Themed events
 +  * Holo-deck
 +  * Aluminum foundry
 +  * Sketchup classes for 3-D printing
 +  * Work with NM, KAFB, ABQ for prisoner skills intro classes
 +  * Work with NM, KAFB, ABQ for returning vets skills intro classes
 +  * Continue capturing and compiling history of Quelab
 +  * Microcontroller "​stuff"​
 +  * High school technical vocational opportunities
 +  * Set up as a venue for hosting speaker events
 +  * Game night
 +  * More advanced cooperation and collaboration with ABQ Mini maker faire
 +  * Packet parties
 +  * Monthly open houses
 +  * T-shirt silk screening
 +  * Fix the website
 +  * Dark room
 +  * Collect metrics
 +  * Fundraising gala
 +  * More classes: streamline process and pull topics from 2013 list
 +  * Engage the PR media
 +  * Robotics classes for adults
 +  * Themed workshops leading to themed events, for example: ACE
 +  * Kit creation
 +  * List of local restaurants that deliver to the new location
 +  * Complete the dalek build
 +  * Engage with the local HAM club
 +  * Create a mural on the Quelab building
 +  * Artist/​maker "​in-residence"​
 +  * Build a CNC metal thing/tool
 +  * Gigantic Quelab sign on the new building
 +  * Find grant writers and apply for grants
 +  * Intro to programming class
 +  * Mentoring to school teams
 +  * Inventory control
 +  * Identify a path forward for the "poop deck"
 +  * Host Ignite NM
 +  * Provide IgniteNM volunteers and participation
 +  * 3-D holography
 +  * Teach the teachers event
 +  * Reubens tube
 +  * Mentor teams for the Cyber patriot competition
 +  * Dr Destructo event
 +  * Teacher openhouse
 +  * Suppert local business
 +  * Flavor tripping
 +  * Project Showroom
 +  * Coordinate w ABQ PRIDE
 +  * Nerd Prom
 +  * Occupancy Rating
 +  * Turn projects into products
 +  * Diversify income streams
 +  * Robo Rave support
 +  * Arduino class
 +  * Restaurant fundraising
 +  * Decorations/​Art on the walls
 +  * Hold a Movie Night
 +  * Social media coordination
 +  * Video blogging, and content creation
 +  * Wearable technology
 +  * Warewolf Technology
 +  * Parade floats
 +  * Flora class (arduino)
 +  * Teensy class
 +  * Neighborhood contacts, engagement & openhouse
 +  * Chores list
 +  * Resource for homeschool students
 +  * Vacuformer project
 +  * LAN parties
 +  * lock picking classes
 +  * Submit more to Hack-a-day
 +  * Robot event (not necessarily in March)
 +  * PCB/​schematic class