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December Planning Meeting Agenda:
NOTE: All general business meetings are open to Quelab members and members of the public. Attendance is encouraged! Please bring a potluck item to share.
Date: 8 December 2013
- 4:30 pm Volunteer Appreciation Pot Luck Social
- 4:55 pm 5 min of fame (Name - if known)
- 5:00 pm General Business Meeting:
- 7:00 pm Open Hacknight
(3 min) 1. Agenda Review (Greg)
(2 min) 2. Ground Rules ()
(10min) 3. Icebreaker: "What is your official or unofficial role at Quelab?"
(6 min) 4. Bylaws (Walter)
(4 min) 5. Calendar Review''' (?)
- ?? Holiday member's social event ??
- ?? Techmas ??
- ?? Last Saturday "open house" ??
- 05 Jan - General business meeting
- ?? Jan - Annual elections
- 25 Jan - Last Saturday "open House" ??
- ?? Mar - Quelab grand opening event ??
6. Strategic Planning and Visioning Process for 2014 (Greg)
This will be the same/similar to what we did one year ago. For a memory refresher, check out last year's agenda/minutes (click here for "part 1"... click here for "part 2"). I will actually reference last year's plan several times so it's probably a good idea to go take a look. Just sayin.
- Step 1. (45 min) Year in Review - "Around the room"
- "Describe your favorite Quelab moment of 2013."
- "What keeps you motivated when things get difficult?"
- "What is one thing you'd like to see Quelab continue in 2014?"
- Step 2. (1 hr) Cardstorming on the big white wall- "ALL the Things?!"
- Review Cards from 2013 (change-jettison-keep)
- Create a complete To Do list for Quelab in 2014, not personal projects but Quelab projects.
<break break> Then in January...
* Step 3. (55 min) Sorting Hat - "Multivoting"
- Review groups of cards for category names
- Determine Quelab members' priorities
- Step 4. (35 min) Plan the "Next Steps"
- Assign categories to a responsible entity
- Determine which (if any) tasks can receive Quelab funding
- Are there specific time frames for any of these categories or activities?
NOTE: All of the above activities will not necessarily get completed during the December general business meeting. Please join us again in January to finish up where we left off. Thanks!
Meeting starts at:5:12pm 24 people in attendance: including all board members Adric, Geoff, Greg, Ray, Bandit, Aaron.
Meeting overview made. Ground Rules Read.
Walter announced the Bylaws, there will be a big meeting/vote in January. and then a board election after. Deadline for the comments is December 30th
Calendar ewview, :
- adric wants to do a hand drawn holograms event perhaps on the 22nd
- FTC will want to meet to do some robots,
- January 5th is the enxt members meeting
- January board vote
- February 8th FTC Scrimmage
- March sometime for the grand opening,
Strategic Planning Filled in 3 boards of,
- What do you want to see continue in 2014
- What keeps you motivated
- your favorite quelab moments
Card Planing, folks will shout out ideas for stuff to do: 108 cards got posed on the wall.
Meeting ended 7:12pm
Photos of the wall chaarts and notecards can be seen here, http://www.flickr.com/photos/quelabnm/tags/120813/
Transcribed Flipchart notes:
Describe your favorite Quelab moment of 2013.
- Moving out of 112 2nd St, into a bigger space.
- Successful and ontime completion of the Artemis project for ACE
- Increased usage of the Quelab space and additional energy
- Working 3-D Printer
- Signing the 680 Haines lease
- Completion of 2 successful Indiegogo campaigns!
- Destruction of rooms 22-23.
What keeps you motivated when the going gets tough?
- 3-D Printers
- Successful marketing materials reminding members of the hackerspace capabilities.
- The community, people here.
- Addition of pot-luck events with business meetings.
- Having a space with stuff/projects to show for our work.
- The energy and enthusiasm of new people.
- Recognition of strangers
- "Let's do it" attitude of finding/having the big space.
- Group collaboration, sucess of programs for both youth and adults.
- Teaching soldering at ABQ mini-maker faire.
What do you want to see Quelab continue in 2014?
- Succesful Indiegogo fundraiser campaign
- Partnerships with outside groups
- Maintain the tight-knit community (small group) feel.
- 3-D printing
- Being "find-able"
- Advanced and closer coordination with ABQ Mini maker fair
- Synergy of Quelab & MMF
- High-altitude balloon (Space Chili)
- Keep 680 Haines space open and operating.
- 24-hr access
- Asking and answering dumb questions.
- Group projects
- Increased usage of the space
- Grow the membership
- Parent & child classes
- Continue youth outreach
Quelab To Do cards, complete and unfiltered list:
- RF ID access control & tool lockout system
- New member kit and orientation
- Arduino workshop
- Regularly occurring activities
- Be a resource for local business
- Fix the doors
- Soap making
- Collaboration with robotics community
- Host a bit-coin meetup
- Equipment Training & Certification, with curriculum and enforcement
- Wood working
- Blog updates and project documentation
- Quilting bee
- Artemis 2.0
- Adding more machine tools to the workshop
- Networking with other hackerspaces
- Automation of the space
- update the Hacker/maker meetup page and host more events
- AV jukebox
- Screen printing
- Host a repair cafe, or fix-it event
- Open source spaceflight development projects
- LASER CUTTER!
- Build and race remote control helicopters
- Hold a series of classes about combining Art and Science (STEAM)
- Regular updates to all social media pages
- Empower the membership
- Hold maker meetups
- Applied science and math classes
- Build a hidden bookshelf door to room 23
- Cooking projects
- Raspberry Pi classes
- Document operating procedures, member's "manual"
- Broader crafting projects and ideas
- Our own Quelab stickers and passport
- Manage the mess
- Zinc plates art project (printing, framed art, TBD)
- Indiegogo/fundraising campaigns
- Member field trips
- Zombie survival training (First aid) class
- "Saturday afternoon workshop series"
- Plastic recycling for 3-D printing
- Tardis door from room 49 into room 8
- Formal membership cards (from Lobo)
- Build membership
- Themed events
- Aluminum foundry
- Sketchup classes for 3-D printing
- Work with NM, KAFB, ABQ for prisoner skills intro classes
- Work with NM, KAFB, ABQ for returning vets skills intro classes
- Continue capturing and compiling history of Quelab
- Microcontroller "stuff"
- High school technical vocational opportunities
- Set up as a venue for hosting speaker events
- Game night
- More advanced cooperation and collaboration with ABQ Mini maker faire
- Packet parties
- Monthly open houses
- T-shirt silk screening
- Fix the website
- Dark room
- Collect metrics
- Fundraising gala
- More classes: streamline process and pull topics from 2013 list
- Engage the PR media
- Robotics classes for adults
- Themed workshops leading to themed events, for example: ACE
- Kit creation
- List of local restaurants that deliver to the new location
- Complete the dalek build
- Engage with the local HAM club
- Create a mural on the Quelab building
- Artist/maker "in-residence"
- Build a CNC metal thing/tool
- Gigantic Quelab sign on the new building
- Find grant writers and apply for grants
- Intro to programming class
- Mentoring to school teams
- Inventory control
- Identify a path forward for the "poop deck"
- Host Ignite NM
- Provide IgniteNM volunteers and participation
- 3-D holography
- Teach the teachers event
- Reubens tube
- Mentor teams for the Cyber patriot competition
- Dr Destructo event
- Teacher openhouse
- Suppert local business
- Flavor tripping
- Project Showroom
- Coordinate w ABQ PRIDE
- Nerd Prom
- Occupancy Rating
- Turn projects into products
- Diversify income streams
- Robo Rave support
- Arduino class
- Restaurant fundraising
- Decorations/Art on the walls
- Hold a Movie Night
- Social media coordination
- Video blogging, and content creation
- Wearable technology
- Warewolf Technology
- Parade floats
- Flora class (arduino)
- Teensy class
- Neighborhood contacts, engagement & openhouse
- Chores list
- Resource for homeschool students
- Vacuformer project
- LAN parties
- lock picking classes
- Submit more to Hack-a-day
- Robot event (not necessarily in March)
- PCB/schematic class