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08-05-2012-general [2015/02/02 05:20] (current)
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 +====== August Meeting Agenda: ======
 +
 +NOTE:All meetings are open to Quelab members and members of the public.  Attendance is encouraged!\\
 +Date:05 August 2012\\
 +Time:4:30-6:00 p.m. MT
 +
 +==== PIZZA! ====
 +
 +==== Ground Rules ====
 +
 +==== Ice Breaker ====
 +
 +==== Agenda Review: ====
 +
 +Reports
 +
 +    * Treasurer's report (Geoff)
 +    * School Factory Conference Call (Greg)
 +    * hack-a-day visit and video (Walter/Adric)
 +    * Task Forces
 +      * <del>Sponsored Membership contest (Adric)</del>
 +      * ABQ Maker Faire (Charel)
 +      * Lab Canteen (Ray)
 +    * Space Balloon project (Greg)
 +    * [new]Calendar review (Addie/Walter)?
 +
 +Old business:
 +
 +    * Board membership discussion, (including presidential duties)
 +    * Membership communication methods
 +    * Review of strategic planning priorities: [[:11-6-2011-Strategic planning|11-6-2011-Strategic planning]]
 +    * monthly event themes
 +
 +New Business
 +
 +    * Membership Structure discussion
 +      * Adjusting Membership Fees for Online Processing
 +      * "Friends Of" punch card idea
 +      * Liability Waiver Database
 +    * Monthly Events Discussion - classes/workshops vs "show-tell" events
 +    * Membership project: Quelab Signage
 +
 +----
 +
 +Notes:
 +
 +Opening meeting, 4:48,  ray, charel, greg, dakota,  aaron, adric, geoff, john, alfred, terri, craig,  in attendance (walter  and bandit expected sometime.
 +
 +Ground rules were read.
 +
 +ice breaker, (name, Describe what you would make a  sign for quelab),  metal sign, roughed out wood,  and tools,  hack this  stuff,  interactive sign/art sign, neon and elwire,   Zia Q based sign with crossed bones.
 +
 +(walter and addie arrived about 4:55).
 +
 +Old business, Treasurer report,  21/22members,   in the black, but a little in the red  for insurance payments. (could take a year to pay back,  or if anyone  wants to donate to help it would be welcome
 +
 +School Factory conference call, Greg,  What do spaces want out of fiscal sponsorship/group exemptions.
 +
 +Hackaday Caleb Kraft visit was great.  he says we need to post more!
 +
 +Mini makerfaire.  another presenter Collective of NM  etsy folks,  Tech booth #2 (38'x70') will be Quelab. setup sat  afternoon, there will be security.  Intel came forward with $2500 for  supplies. (need to talk to charel in a week or so about other groups  that may be in the same tech tent. Thursday maker faire planning  meetings. 6:30-8:30 at quelab
 +
 +lab canteen, project is on hiatus,  aaron, will look  into making a starter honor system drawer,  need procedures for  adding/removing and a log book, greg wants to discuss more,
 +
 +Balloon project,  ran out of helium,  looking at possible use of hydrogen,  next launch probably after maker faire.
 +
 +Calendar review,  addie will work on getting better  planned, october we have a booth for one of the glow nights. Balloon  fiesta needs a meeting group, Ignite!  vote for our talks!
 +
 +Solar jars were a success,  if you have talks or  classes talk to dakota for an option to do a workshop there will be a  sheet up, and a wiki area.
 +
 +Event planning meeting tueday during hacknight.
 +
 +Old Business,  board positions,  do we refill any  missing, go up or go down,   Each board member needs to write a  paragraph about what they do. by 2 weeks(19th of august)  want to have a  meeting then.
 +
 +Member communication methods, (3 lists? example  announce/main/noise),  more linking about forum posts on other sources  like, facebook,  forum links and facebook, in a signature.   wiki is  also.
 +
 +Review Strategic planning review read the list and get back next month (prep for 2013!)
 +
 +Monthly event planning meeting be tuesday 7th during early hacknight
 +
 +New Business:  Geoff Membership structure,   "Friends of Quelab" member level.  $20 punch card,  also member cards with
 +
 +    * tracking whos here when
 +    * getting options for not full members
 +    * cards as free advertizing
 +    * waver is part of the card
 +
 +This can be implemented by stages, friends cards first,  Raised ink is a fine security measure.
 +
 +May need to raise rates a bit, due to the paypal tax  (1.32 per membership), square is only 90c but not re-occurring. amazon  no-longer is free for non profits.
 +
 +We ok with raising prices?  bump it up to 40?  with  the $20 friends membership option?   Family group price adult membership  then a fee per kids. how about other folks under the same roof?  Membership planning meeting, (values/benefits/structure)  Meet with  geoff morgain greg charel and adric if interested
 +
 +small classes, rather than bigger event nights. most of the time.
 +
 +Addie proclaims a, we have a table at Ignite.  we need to plan for that ASAP!
 +
 +monthly potlucks good idea, alfred will plan next one.
 +
 +meeting ended 6:37pm)
 +
 +----
 +
 +Actionable items Extracted from notes above.
 +
 +Everybody:  Vote for ignite-nm.com talks
 +
 +Everybody:  Figure out what to put on the table at Ignite!
 +
 +Everybody:  Event planning meeting Tuesday 8/7/12 during early hacknight)
 +
 +Everybody:  Review [[:11-6-2011-Strategic planning|11-6-2011-Strategic planning]] & report back next meeting
 +
 +Charel:  Add maker faire meetings to calendar, Thursdays 6:30-8:30 @Quelab
 +
 +Aaron & Greg: Meet up to talk about what would be acceptable start for the canteen
 +
 +Adric: Make progress on Stone grant Adric: add a signature to the tinyletter and the members mail list signature announcing forums and facebook
 +
 +Boardmembers: write up a paragraph and email in about  what your percieved duties are/should be, due by Aug 19th, meeting will  be held during hacknight to discuss.
 +
 +Geoff: Outline new membership structure, looking at  implementation steps, and pitfalls. Geoff, Morgain, Charel, Greg and  Adric interested in discussing ideas
 +
 +Dakota: start/Started a signup sheet for classes.