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08-28-2011-board [2015/02/02 05:20] (current)
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 +Board Meeting Agenda  Much of this we wont get in the hour available
 +
 +    * expand the board
 +
 +      * Welcome new Invitees
 +      * Decide Total Number
 +      * Discuss Roles Required
 +    * requirements to be on the board.
 +      * membership
 +      * Duties/Responsibilities, consequences
 +        * Process for how to change when needed.
 +    * define/adopt the bylaws,
 +      * decision making/proccess
 +        * vote vs consensus
 +        * define quorum vs total definition
 +    * define the mission statement
 +    * prepare for non profit
 +    * inventory of physical, fiscal, and [[http://quelab.net/old_wiki/index.php?n=Main.OnlineAssets|online assets]],  (what is where and why)
 +    * start preparing project plans(start the big stuff)
 +
 +----
 +
 +Meeting notes: Gabe, Adric, Walter, Ray, Bandit, and Greg, in attendance: 5:16pm (Geoff at 5:30)
 +
 +Volunteering to the board: Optimal number of members 7,  we have 6 regulars (all in attendance), one open floating seat Decision making: vote model, any member can call for consensus meeting, vote via voice or inperson
 +
 +Requirements: paid membership, dismissial is ok after 3 missed meetings,  hearing and then a board vote minus 1, for members?
 +
 +Geoff arrives at 5:30
 +
 +Req: continued,  Evaluations are sent to the board,
 +
 +Quorum=Simple Majority (currently4)
 +
 +School Factory proposal: announced, disolve llc, new llc with school factory fiscal sponsorship, concerns how to disolve old
 +
 +    * one option to keep old llc for possible profit use, and form new nonprofit as "quelab"
 +
 +Gabe:  we need to dissolve transfer assets
 +
 +previous discussions had some concerns about their  lack of communications:  we need to be upfront with how we will expect  communications,  perhaps a charter of regularly scheduled meetings.    Critical communications may be sent multiple paths and a certified  letter, we agree we can decide on a fixed path.
 +
 +Consensus was met for the nonprofit fiscal sponsorship to school factory.
 +
 +inventory list we need to keep a hard copy onhand (locker/notebook)
 +
 +Board structure: president vice, Treasurer, Secretary,  Gabe President Adric Secretary: Geoff: treasurer & membership tracking Vice: Walter
 +
 +Full Consensus
 +
 +Board:How long?   one year, until changed by membership:    Full Consensus
 +
 +(Side discussion about transparency,  internal/external:  transparent by request and to members,  but not  nessisararly to the world.  "Open by request:" posted in house, And by  request to treasurer.
 +
 +Consensus: Full consnsus,
 +
 +Board members can prioritise (set or block) agenda options:
 +
 +Meeting ended: 6:18