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11-6-2011-strategic_planning [2015/02/02 05:20] (current)
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 +====== Strategic Planning Meeting Agenda ======
 +
 +\\
 +Date:  11/6/11\\
 +Time: 6:03pm\\
 +Attendees: Greg, Ray, Aaron, Adric, Geoff, Eric.W Alfred, Jonas and Walter(after 6:13)
 +
 +==== Ground Rules ====
 +
 +==== Ice breaker ====
 +
 +Question: What tool would you be in a hackerspace?​ Answers were not  specifically written down, but we had, router, wiki, dremmel, welder...
 +
 +==== Agenda Review: ====
 +
 +Strategic Planning
 +
 +    * Prioritize the to do list
 +    * Decide the monthly themes for the end of the year
 +    * (if time remains) Discuss the lease renewal
 +
 +[[http://​quelab.net/​old_wiki/​index.php?​n=Main.Meetings|<<​back]]
 +
 +----
 +
 +Meeting notes: In each category, the To Do list items were scrubbed. ​ Final lists are  documented below. ​ Then each list was prioritized using a "​beauty ​ contest"​ voting scheme. ​ This was done to look for natural "​break ​ points"​ of high priority vs. low priority tasks.
 +
 +Space/​Location related tasks:
 +
 +    * (6) Winterize the space
 +    * (6) Take/keep inventory
 +    * (5) Space planning
 +    * (3) provide clean/​special purpose space
 +    * (3) Accumulate tools & Equipment
 +    * (2) provide a gathering space for other groups
 +    * (1) Add a craft space
 +    * (0) Rent out Quelab to 3rd party organizations
 +
 +Communications related tasks:
 +
 +    * (7) Contact the press regularly
 +    * (5) Revamp website & Online content, to improve external communication
 +    * (4) Develop and give a "​spread the word" briefing
 +    * (4) Document your projects
 +    * (4) Update fliers and business cards
 +    * (2) Create an "About Us" video
 +    * (2) Touch base with members
 +
 +Business related tasks:
 +
 +    * (7) Codify policies and procedures
 +    * (6) Finish Bylaws
 +    * (5) Acquire Insurance
 +    * (4) Develop membership packet
 +    * (3) Provide "​in-kind"​ donations
 +    * (2) Re-evaluate membership "​perks"​ structure
 +    * (0) Participate in ISEA next year
 +
 +Other Income related tasks:
 +
 +    * Sell stuff
 +    * Solicit partnerships with other local organization
 +    * Pursue grants and sponsorships
 +
 +Events Calendar.
 +
 +    * Sat Nov 19th, 8am-12pm: Indoor swapmeet/​yardsale
 +    * Sat Dec 3rd: After Barcamp social. (still tentative)
 +    * Tue Dec 13th: Hacknight theme Techmas (geeky arts and crafts)
 +    * Tue Dec 20th: Hacknight theme Techmas
 +    * Sun Dec 4th: Hacknight theme Deck the Lab (light sequencing)
 +    * Sun Dec 11th: Hacknight theme Deck The Lab (audio)
 +    * Sun Dec 18th: Hacknight theme Deck The Lab (control/​displays)