The Board of Directors will call an annual meeting of the membership to elect a slate of new Directors. The election will be conducted using the Operations Manual for the Election procedure. Nominations will be solicited from the members 30 days prior to the annual meeting, such that a slate of candidates will be included in the meeting notification.
Voting shall be open to all members in good standing (§3.2) in the month that the election is held. Voting will be held by secret ballot and counted by the Board of Canvass convened by the Vice President.
Nominations shall be solicited from all members in good standing. Nominations must be submitted in writing to the Board or a designated Selection Committee. All nominees will be contacted by the Selection Committee to ensure their willingness to stand for election, and to serve if elected. Members can nominate themselves, but the nominations will be vetted by the Selection Committee. The Selection Comittee will confirm the nominations based on the following qualifying criteria: Directors must meet the qualifications stated in the bylaws (§4.2); Directors are not required to be members during their term of office.
The Board will call a Special Meeting of all members (
§3.3) and their designate shall notify the membership with no less than one week's notice (§4.9). The designate will specify in this communication how many seats are up for election, who the canidates are, and when the meeting will occur (giving time, time, date and location).
A quorum of the members, being fifty-three percent (53%), will be required for an election to be certified. Members shall be deemed as present if physically present or if they voted electronically by the end of the election period.